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The agenda notes that written comments may be emailed to planning.commission@menlopark.gov up to one hour before the meeting start time, with the agenda item number included.
Members of the public may address the commission on any topic not on the agenda for up to three minutes per speaker. Comments can be made in person, via Zoom, or by telephone.
The Library Commission will choose a new Chair and Vice Chair for the 2026‑27 fiscal year. Staff recommends following the existing rotation rule, where the longest‑serving member who hasn’t been Chair becomes Chair, and the next longest‑serving becomes Vice Chair.
What's happening
Why it matters
The Chair leads meetings, sets agendas, and represents the Commission, while the Vice Chair steps in when needed. New leadership affects how library policies and programs are guided.
Who is affected
How to act
Attend: Join the meeting in person at Arrillaga Family Recreation Center or online via Zoom (Meeting ID 885 4389 1290).
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Select new Library Commission Chair and Vice Chair” passed unanimously (Unanimous).
Decided May 18, 2026.
Anyone can address the Commission on any agenda item for up to three minutes. Speakers may attend in person, via Zoom, or by phone, and are not required to give name or address.
Commission members will vote to appoint a Chair and a Vice Chair for the term. The leadership positions guide the commission’s work and meetings.
Anyone can speak for up to three minutes on any topic not on the agenda. Speakers are not required to give their name or address, but it is helpful.
Commission members will vote to accept the draft minutes from the April 8, 2026 meeting. The minutes record the discussions and actions taken at that meeting.
What's happening
Why it matters
Adopting the minutes makes the record official and allows the commission to move forward on other business.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The Complete Streets Commission voted to accept the minutes from its April 8, 2026 meeting. The motion passed with all votes in favor and three abstentions.
Decided May 13, 2026.
Residents can submit written comments up to one hour before the meeting start time and may also speak in person or via Zoom during the public comment period. Comments are sent to city.council@menlopark.gov.
Residents can submit written comments online up to one hour before the meeting start time by emailing city.council@menlopark.gov. They may also attend in person or join via Zoom or telephone.
Residents can join the meeting live in person, via Zoom, or by phone. Written comments can be emailed to the Planning Commission up to one hour before the meeting start time.
Residents may submit written comments online up to one hour before the meeting start time. They can also address the Commission during the live public comment segment.
The council will consider applicants and make appointments to fill vacancies on various advisory bodies.
The city manager will be authorized to purchase data processing supplies from SHI International Corp. up to $130,000 for FY 2025-26.
What's happening
Why it matters
These supplies support city IT operations, ensuring services run smoothly for residents.
Who is affected
How to act
Attend: Attend in person at City Council Chambers or join via Zoom ID 832 1285 7140.
Email: city.council@menlopark.gov
Submit comment: Submit written comment online up to one hour before meeting start time.
Decision update
The item “Approve purchase of data processing supplies from SHI International” passed (4–0–1).
Decided Apr 28, 2026.
The city manager is authorized to buy books and media from Ingram Content Group, up to $141,785 for fiscal year 2025-26.
The council will approve a contract with Cratus, Inc. to replace the Sand Hill water main. The contract is limited to $6,157,530 and will draw funds from the water capital fund.
Residents may submit written comments to the council online up to one hour before the meeting start time. Comments are sent to city.council@menlopark.gov.
The commission allows residents to send written comments online up to one hour before the meeting starts. Comments must include the agenda item number and are emailed to planning.commission@menlopark.gov.
Staff prepared a report recommending that the commission draft a summary of its 2025‑26 work plan to present to City Council between August and September.
Staff recommended that the City Council receive and file the annual attendance report for the Parks and Recreation Commission covering March 2025 – February 2026.
The commission voted to accept the written record of its March 25 meeting as accurate.
What's happening
Why it matters
Approved minutes become the official record and are used for transparency and future reference.
Who is affected
How to act
Attend: Not applicable – vote already taken.
Email: Not listed in the source document.
Submit comment: Not applicable – item already decided.
Decision update
The item “Approve minutes from the March 25, 2026 meeting” passed (6–0–1).
Decided Apr 22, 2026.
The commission received a staff report summarizing attendance of advisory bodies, including the Library Commission, for the period March 2025 – February 2026.
What's happening
Why it matters
Attendance data helps the City Council monitor compliance with policies that require members to attend at least two‑thirds of meetings.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Advisory body attendance report” passed unanimously (Unanimous).
Decided Apr 20, 2026.
The commission received a presentation about the One Book One Coast reading program, which runs April 1‑June 6, 2026 and includes author talks and community events.
Commission members reviewed and voted to approve the minutes from the March 16, 2026 meeting.
What's happening
Why it matters
Approved minutes become the official record of past decisions, ensuring transparency and accountability.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Approve March 16, 2026 Library Commission minutes” passed unanimously (Unanimous).
Decided Apr 20, 2026.
Staff reported on activities of the ad‑hoc subcommittee that advises the commission on outreach to District 1.
