Planning CommissionMenlo Park
Future Planning Commission meeting schedule
The agenda lists upcoming Planning Commission meetings on August 10 and August 24, 2026.
Info onlyComment option listedJul 27Public Services
Utilities, public works, permits, libraries, maintenance, and everyday local government operations.
The agenda lists upcoming Planning Commission meetings on August 10 and August 24, 2026.
The commission will approve the minutes of the June 24, 2026 meeting.
Each commissioner will give an individual report to the commission.
The Commission added a review of whether the Environmental Quality Commission can provide information on park‑related environmental concerns to the tentative agenda calendar.
The commission received updates and statistics from the Library and Community Services Department.
A draft calendar of future Library Commission meeting dates is presented.
Staff shares recent statistics and updates from the Library and Community Services Department.
The ad hoc subcommittee reports on outreach activities in District 1.
Staff prepares a draft work plan for the 2026‑27 year to be reviewed at the July meeting.
The commission provided a draft calendar of future meeting dates and topics.
A tentative agenda calendar attachment outlines upcoming meeting topics.
Staff recommends the Library Commission work plan for fiscal year 2026-27.
The commission will vote to approve the minutes of its June 15, 2026 meeting.
A tentative agenda calendar is attached for future Library Commission meetings.
Staff reports recent statistics and updates from the Library and Community Services Department.
Staff report provides an update on the city’s adopted budget for FY 2026‑27.
Each commissioner will give a brief report on their activities.
The commission will select a chair and a vice chair.
The Commission presented its work‑plan goals, including an annual review of the investment policy and quarterly review of investment portfolio performance.
The commission will announce that the next regular meeting is scheduled for October 15, 2026.
The commission will provide feedback on the 2026-27 work plan attachment.
The commission will approve the minutes from the April 16, 2026 Finance and Audit Commission meeting.
The commission discussed findings from the OpenGov Transparency Portal and Community Engagement Subcommittee.
The commission will review and prepare its annual report to be sent to City Council.
The agenda item titled Government Agencies has no additional details listed.
The agenda allows members of the public to speak for up to three minutes on any topic not listed on the agenda. Speakers must raise their hand using the Zoom “*9” function or speak in person during the designated public comment time.
Commission staff and members shared updates and announcements on commission activities.
The council will approve the meeting minutes from June 9 2026.
Staff provides a list of anticipated agenda items for the August 11 and 25 City Council meetings.
The staff report provides a list of anticipated agenda items for the August 11 and 25 City Council meetings.
City Council will hold a closed‑session conference with labor negotiators under Government Code Section 54957.6.
The staff report outlines the 52 work‑plan items aligned with the council’s top priorities for FY 2026‑27.
City Council will consider a resolution rescinding an old resolution and adopting Procedure CC-26-024 to modernize the city's purchasing policy.
Mayor Nash introduced the Juneteenth proclamation.
Mayor Nash introduced the Cal Water 100-year anniversary proclamation.
The council will vote to adopt a resolution that changes the city’s Public Meeting Accessibility policy.
The council will adopt a resolution that lets the city manager sign the second amendment to the Urban County Cooperation Agreement with San Mateo County for the Community Development Block Grant program.
Mayor Nash introduced the Pride Month proclamation.
The council will rescind Resolution No. 6704 and adopt Procedure CC‑26‑024, updating the city’s purchasing policy.
The City Council will receive a report from Mayor Nash.
The City Council is considering authorizing the city manager to sign the second amendment to the Urban County Cooperation Agreement with San Mateo County for the Community Development Block Grant program.
The City Council is considering rescinding Resolution No. 6704 and adopting a new purchasing policy (Procedure CC‑26‑024) that updates award authority and bid requirements.
The City Council is asked to adopt a resolution that updates Policy #CC-26-030 to improve meeting accessibility.
The City Council is asked to approve a construction contract with SCC Electric, Inc. for electrifying the Belle Haven Child Development Center.
The council approved the draft minutes from the June 9, 2026 meeting.
The Council will adopt a resolution dedicating a public utility easement on city‑owned land adjacent to 100 Terminal Avenue.
Residents can submit written comments by email up to one hour before the meeting start time, attend in person, join via Zoom, or call in.
City officials will meet in a closed session to discuss labor negotiations with Service Employees International Union Local 521 representatives.
The council will adopt a resolution dedicating a public utility easement adjacent to 100 Terminal Avenue.
The council will vote on a resolution to update City Council Policy #CC-26-030, improving accessibility for public meetings.
Provides Exhibit B identified as 4884‑4301‑1531 v10.
Provides Exhibit B identified as 4884‑4301‑1531.
A notary public certified the identity of the signer on a document.
A grading plan for the site at 335 Pierce Road is presented.
The agenda notes that all reports, plans, and data prepared by the consultant remain the consultant’s property.
Window and door schedules, elevations, sections, survey, and landscape design documents are included.
A cover sheet titled “Architectural” is included in the agenda.
The agenda provides dates for upcoming regular meetings, including July 13 2026 and July 27 2026.
General notes and conditions for the public hearing are provided.
A perspective rendering facing Menalto Ave is shown in the agenda.
Site plan, floor area, building coverage, elevations, and roof plans are included in the agenda.
The Commission will open a public comment period where anyone can address the commission for up to three minutes. Written comments can be submitted online.
Commission will vote to adopt the minutes from the June 22, 2026 meeting.
The Complete Streets Commission meeting that was to be held on Wednesday, July 8, 2026 at 6:30 p.m. has been cancelled. The commission will meet next on Wednesday, August 12, 2026.
A training session on open meeting laws will be provided.
The city will hold a training session on open meeting laws.
A training session will be provided on open meeting laws, transparency, and conflicts of interest.
The commission will hold a training session on open meeting laws, transparency, and conflicts of interest.
The commission will hold a training session covering open meeting laws, transparency, and conflicts of interest.
A training session will be held on open meeting laws, transparency, and conflicts of interest.
A training session on open meeting laws, transparency, and conflicts of interest will be offered.
A training session will be held on open meeting laws, transparency, and conflicts of interest.
The Library and Community Services Department will present updates and statistics.
Each commissioner will give an individual report.
The commission discussed senior transportation and praised the senior nutrition program’s food.
A tentative agenda calendar will be presented as an attachment.
Commissioners voted to make Grass the Chair and Van Buren the Vice Chair of the Parks and Recreation Commission.
Each commissioner will give a brief report on their activities and observations.
The commission will vote to approve the minutes from the May 27, 2026 meeting.
What's happening
Why it matters
Officially records past meeting decisions, ensuring transparency and accurate city records.
Who is affected
How to act
Attend: Attend in person at Arrillaga Family Recreation Center or join online via Zoom ID 862 7050 1185.
Email: Not listed in the source document.
Submit comment: Submit comment during the public comment period, up to three minutes per speaker.
Decision update
The item “Approve minutes from May 27, 2026 meeting” passed (4–0–2).
Decided Jun 24, 2026.
The commission approved the creation of an ad hoc subcommittee composed of Chair Grass and Vice Chair Van Buren.
Staff provides a list of anticipated agenda items for the July 14 and August 11 City Council meetings.
Council will consider a resolution to approve the successor agreement with the American Federation of State, County and Municipal Employees, Local 829, expiring June 30, 2027.
The item provides a list of anticipated agenda topics for the July 14 and August 11 council meetings.
The City Council is considering a new agreement with the American Federation of State, County and Municipal Employees, Local 829.
City Council will hold a closed‑session conference with labor negotiators for SEIU Local 521 temporary employees unit.
The council will adopt a resolution to schedule the election for three council seats on Nov. 3.
City Council will hold a closed‑session conference with legal counsel regarding existing litigation under Section 54956.9.
The council will approve the minutes from the May 19 and June 2, 2026 meetings.
The City will adopt a resolution approving a new memorandum of understanding with AFSCME Local 829.
The council will adopt a resolution to hold a General Municipal Election for Districts 1, 2, and 4 on Nov. 3, consolidating with the statewide election.
The City Council will consider adopting a resolution to approve the successor agreement with AFSCME Local 829, which expires on June 30, 2027.
The Council will call a General Municipal Election for three City Council seats in Districts 1, 2 and 4 on Nov 3.
The staff report provides a list of anticipated agenda items for the July 14 and August 11 City Council meetings.
The city proposes a three‑year agreement with Significant Cleaning Services for janitorial and day‑porter work at city facilities, up to $642,000 in FY 2026‑27.
The council will adopt a resolution to schedule the election for three council seats on Nov. 3, aligning it with the statewide general election.
The Council will adopt a resolution calling a General Municipal Election for three City Council seats in Districts 1, 2 and 4.
The council will adopt a resolution calling a General Municipal Election for Districts 1, 2, and 4 and will request that the election be consolidated with the statewide election on Nov 3. The resolution also authorizes the city manager to sign an agreement with San Mateo County for election services.
Council members will vote to accept the draft minutes from the May 19 and June 2, 2026 meetings. The minutes record decisions and discussions from those sessions.
The City Council provided an informational item listing the anticipated agenda topics for the July 14 and August 11 meetings.
Staff report provides a list of anticipated agenda items for the July 14 and August 11 City Council meetings; no action is required.
Council members will vote to approve the official minutes from the May 19 and June 2, 2026 meetings. The minutes record the actions taken and discussions held.
What's happening
Why it matters
Approving minutes makes the record official and allows the council to move forward with other business.
Who is affected
How to act
Attend: Attend the meeting to watch the minutes being accepted.
Email: No comment needed.
Submit comment: No public comment required.
Decision update
The item “Accept City Council meeting minutes for May and June 2026” was direction provided.
Decided Jun 23, 2026.
The council will adopt a resolution calling a General Municipal Election for Districts 1, 2, and 4, and request that it be held on the same day as the statewide election on Nov. 3. The resolution also authorizes the city manager to sign an agreement with San Mateo County for election services.
The City Council invites residents to submit written comments online up to one hour before the meeting starts. Comments can be sent to city.council@menlopark.gov.
The council approved a maintenance agreement with Significant Cleaning Services to provide janitorial and day porter services at various city facilities.
Council will adopt a maintenance agreement with Significant Cleaning Services to provide janitorial and day‑porter services at various city facilities.
The agenda provides instructions for members of the public to submit written comments online up to one hour before the meeting start time, attend in person, or join via Zoom or telephone.
Provide typical plumbing notes and mechanical notes for review.
Specify locations and heights for project elements.
Coordinate with other trades and provide submittals for review.
A resolution was presented that summarizes the public hearing and its findings.
Members of the public may submit written comments up to one hour before the meeting start time by emailing planning.commission@menlopark.gov and must include the agenda item number they are commenting on.
Commission will review and discuss the EQC 2025‑2026 work plan, including transportation and climate actions.
What's happening
Why it matters
Sets priorities for environmental projects and policies that affect trees, climate, and transportation in the community.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The Environmental Quality Commission voted to advance the funding agreement with BayREN for the Decarbonization Showcase program to electrify the Belle Haven Child Development Center, and the motion passed unanimously, constituting final approval of the agreement.
Decided Jun 17, 2026.
The subcommittee presented its report to the Environmental Quality Commission. No specific action was requested.
The commission reviewed its work plan for the 2025-26 period.
Commissioners selected Crockett as Vice Chair and Westcott as Chair.
The commission approved the minutes from the May 18, 2026 meeting.
What's happening
Why it matters
Approving minutes documents past actions and maintains transparency for the community.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The Library Commission voted to approve the minutes from its May 18, 2026 meeting.
Decided Jun 15, 2026.
City staff recommends the Library Commission review and update its work plan for 2026-27.
Staff presented the city’s fiscal year 2026‑27 budget development schedule, including council workshops, fee schedule approvals, and public hearing dates.
Residents may address the Library Commission on any subject not listed on the agenda. Each speaker is allowed up to three minutes and does not have to give a name or address.
The ad‑hoc subcommittee reported on its recent activities and recommendations for improving library outreach in District 1.
What's happening
Why it matters
The recommendations could expand services, programs, and access for residents of District 1.
Who is affected
How to act
Attend: Join the Library Commission meeting in person or via Zoom (Meeting ID 882 0971 1131).
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Report from District 1 library outreach subcommittee” passed (5–0–2).
Decided Jun 15, 2026.
Commission members will nominate and vote to choose a Chair and a Vice Chair.
The commission will receive an update on the status of a major project.
Council will adopt a proclamation recognizing Juneteenth.
Council will approve the draft minutes from the May 12 meeting.
What's happening
Why it matters
Approved minutes become the official record of decisions and discussions.
Who is affected
How to act
Attend: Council meeting at 6:00 p.m. on June 9, 2026.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Accept City Council meeting minutes for May 12, 2026” was approved with amendments unanimously (Unanimous).
Decided Jun 9, 2026.
The council is asked to approve a contract up to $255,000 for communications support services for FY 2026‑27.
The council will proclaim June 2026 as Pride Month.
The City Council will adopt a proclamation designating June 19, 2026 as Juneteenth. The proclamation commemorates the end of slavery and highlights cultural events at the Belle Haven Community Campus.
The City Council will adopt a proclamation declaring June 2026 as Pride Month. The proclamation affirms the city’s commitment to LGBTQIA+ visibility, dignity, and equality.
The City Council will adopt a proclamation recognizing Juneteenth on June 19, 2026. The proclamation commemorates the end of slavery and highlights the contributions of Black Americans.
The City Council will authorize the city manager to sign a contract with Tripepi Smith for communications support services for FY 2026‑27, with a maximum value of $255,000.
Council will hold a public hearing on the proposed fiscal year 2026‑27 budget and capital improvement plan, discuss staffing vacancies, and consider a resolution to amend the fiscal year 2025‑26 budget.
The city manager will execute an agreement with Tripepi Smith for communications support services for fiscal year 2026‑27.
What's happening
Why it matters
Ensures the city can effectively communicate information about services and emergencies to residents.
Who is affected
How to act
Attend: Attend in person at City Council Chambers or join via Zoom (ID 832 1285 7140).
Email: jaherren@menlopark.gov
Submit comment: Not listed in the source document.
Decision update
The item “Authorize communications support services contract” was approved with amendments unanimously (Unanimous).
Decided Jun 9, 2026.
Council will conduct a public hearing and consider a resolution to approve maximum rate increases for collection, processing, and disposal of waste, recycling, and compost for commercial, multi‑family, and single‑family customers.
Council will conduct a public hearing and consider a resolution to approve maximum rate increases for municipal water, including pass‑throughs of wholesale water cost increases and establishing water capacity charges.
What's happening
Why it matters
Impacts water bills for residential and commercial users and provides funding for water system capacity improvements.
Who is affected
How to act
Attend: Attend in person at City Council Chambers or join via Zoom (ID 832 1285 7140).
Email: jaherren@menlopark.gov
Submit comment: Not listed in the source document.
Decision update
The City Council voted 4‑1 to adopt a resolution approving maximum water rate increases for Menlo Park Municipal Water effective July 1 2026, with annual adjustments in 2027 and 2028, pass‑through of wholesale water cost increases, and the establishment of water capacity charges.
Decided Jun 9, 2026.
Residents could submit written comments online up to one hour before the meeting, attend in person or via Zoom, and call a phone line to speak. The city clerk will field technical issues and email inquiries.
Public hearing on installation of inch‑diameter galvanized posts driven into the ground.
The meeting was adjourned at 11:38 p.m.
The item concerns retaining non‑heritage trees on the project site.
The item concerns retaining non‑heritage trees on the project site.
The item concerns retaining non‑heritage trees on the project site.
The item proposes removing non‑heritage trees on the project site.
Chair Ehrich formally closed the meeting at 11:38 p.m.
Residents can submit written comments online up to one hour before the meeting starts. Comments must include the agenda item number they relate to.
Written comments can be emailed to planning.commission@menlopark.gov up to one hour before the meeting starts.
The agenda lists upcoming regular meetings on June 22 and July 13, 2026; no action will be taken on the schedule.
The Commission will vote to approve the meeting minutes from the April 27, May 4, and May 18, 2026 Planning Commission meetings.
What's happening
Why it matters
Approving the minutes makes the past discussions and decisions part of the public record.
Who is affected
How to act
Attend: Attend the meeting in person at City Council Chambers or join via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The Commission approved the consent calendar, thereby adopting the minutes from the April 27, May 4, and May 18, 2026 Planning Commission meetings.
Decided Jun 8, 2026.
Residents may address the Commission on any topic not on the agenda, with a three‑minute limit per speaker.
Commission members may take action minutes after agreement.
The city clerk will send all City Council referrals to the designated staff liaison.
The commission will discuss items that may appear on future agendas.
The agenda notes that this item is intentionally omitted and provides no further information.
City Council will assign liaison roles for commissions at the start of the council term in December.
The commission will promptly act on referrals and requests from the City Council and report back.
The commission will take action minutes and keep a signed minute book.
The commission will study matters referred by the City Council and provide recommendations back to the council.
The developer must design and construct the project in accordance with all applicable state and local laws, including labor standards, zoning, building codes, and disability access requirements.
The commission outlined how City Council referrals are transmitted to staff liaisons, the rules for commission members speaking in public, and the $200 per month stipend for Planning Commissioners. It also described the process for disbanding advisory bodies.
The commission described its process for taking action minutes, maintaining a minute book, and preparing reports for City Council meetings. It noted that staff must ensure accuracy and formatting of minutes.
City Council will assign liaison positions to the housing commission at the start of the term in December.
City officials will meet with unrepresented management for labor negotiations.
City officials will meet with labor negotiators from AFSCME Local 829, SEIU Local 521, and SEIU Local 521 – Temporary Employees Unit.
City officials met with unrepresented management to discuss labor negotiations.
Written comments can be submitted online up to one hour before the meeting start time.
Residents can send written comments to the City Council via email up to one hour before the meeting start time.
The City will hold a closed‑session conference with representatives from AFSCME Local 829, SEIU Local 521, and SEIU Local 521 – Temporary Employees to discuss labor negotiations.
What's happening
Why it matters
The outcome may affect city employee wages, benefits, and ultimately the cost to taxpayers.
Who is affected
How to act
Attend: Not open to the public (closed session)
Email: Not applicable
Submit comment: Not applicable
Decision update
The City Council directed staff to analyze the financial aspects of all three downtown housing proposals, to report on implementation and progress of the Housing Element, and to provide additional information on funding options for future downtown parking.
Decided Jun 2, 2026.
Commission members considered adopting the minutes from the April 22, 2026 Parks and Recreation Commission meeting. The agenda lists the minutes as an attachment for approval.
What's happening
Why it matters
Adopting the minutes officially records the commission’s past actions and decisions, which are part of the public record.
Who is affected
How to act
Attend: Attend the meeting in person at Belle Haven Community Campus or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Approve April 22, 2026 meeting minutes” passed (4–0–3).
Decided May 27, 2026.
Staff recommended that the commission select a Chair and Vice Chair for the 2026‑27 fiscal year, following City Council policy CC‑24‑004. The recommendation explains the rotation process based on length of service.
What's happening
Why it matters
The Chair leads meetings and represents the commission to the City Council, influencing how park policies are set and communicated.
Who is affected
How to act
Attend: Attend the meeting in person at Belle Haven Community Campus or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Select new Parks and Recreation Commission Chair and Vice Chair” passed (4–0–3).
Decided May 27, 2026.
The council will formally accept the draft minutes from the April 28 meeting, making them the official record. This action validates the decisions taken and maintains transparency.
Council adopted a resolution authorizing the city manager to amend the agreement with Peninsula Clean Energy to continue a state‑funded home electrification program.
The council adopted a proclamation honoring Public Works Week.
The council held a closed‑session conference with representatives from AFSCME Local 829, SEIU Local 521, and SEIU Local 521 – Temporary Employees Unit. Topics related to labor negotiations were discussed.
Council adopted a resolution establishing a policy for handling disruptions of remote access during public open meetings.
What's happening
Why it matters
Ensures meetings remain functional and accessible when technical issues arise.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Adopt policy on remote access disruption during public meetings” passed unanimously (Unanimous).
Decided May 19, 2026.
Residents can send written comments to city.council@menlopark.gov up to one hour before the meeting starts. Comments are accepted online.
Staff shared a list of topics expected on the June 2026 agenda.
Commission members voted to adopt the written record of the March 23 meeting. The motion passed unanimously.
What's happening
Why it matters
Adopting minutes makes the official record of past decisions public and final, ensuring transparency and legal completeness.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The Commissioners voted to approve the minutes from the April 13, 2026 Planning Commission meeting. The approval was recorded but does not affect any substantive decisions.
Decided May 18, 2026.
The agenda lists upcoming regular meetings on June 8 and June 22, 2026, with a note that no action will be taken on the schedule itself.
What's happening
Why it matters
Knowing future meeting dates helps residents plan attendance or comment on upcoming agenda items.
Who is affected
How to act
Attend: Check the city website for details and attend in person or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Future Planning Commission meeting schedule (informational)” was outcome recorded (5–0).
Decided May 18, 2026.
The agenda notes that written comments may be emailed to planning.commission@menlopark.gov up to one hour before the meeting start time, with the agenda item number included.
Members of the public may address the commission on any topic not on the agenda for up to three minutes per speaker. Comments can be made in person, via Zoom, or by telephone.
The Library Commission will choose a new Chair and Vice Chair for the 2026‑27 fiscal year. Staff recommends following the existing rotation rule, where the longest‑serving member who hasn’t been Chair becomes Chair, and the next longest‑serving becomes Vice Chair.
What's happening
Why it matters
The Chair leads meetings, sets agendas, and represents the Commission, while the Vice Chair steps in when needed. New leadership affects how library policies and programs are guided.
Who is affected
How to act
Attend: Join the meeting in person at Arrillaga Family Recreation Center or online via Zoom (Meeting ID 885 4389 1290).
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Select new Library Commission Chair and Vice Chair” passed unanimously (Unanimous).
Decided May 18, 2026.
Anyone can address the Commission on any agenda item for up to three minutes. Speakers may attend in person, via Zoom, or by phone, and are not required to give name or address.
Commission members will vote to appoint a Chair and a Vice Chair for the term. The leadership positions guide the commission’s work and meetings.
Anyone can speak for up to three minutes on any topic not on the agenda. Speakers are not required to give their name or address, but it is helpful.
Commission members will vote to accept the draft minutes from the April 8, 2026 meeting. The minutes record the discussions and actions taken at that meeting.
What's happening
Why it matters
Adopting the minutes makes the record official and allows the commission to move forward on other business.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Accept minutes for April 8, 2026” passed (4–0–3).
Decided May 13, 2026.
The council opened a public hearing and rate‑protest hearing on proposed increases to waste, recycling, and compost collection rates for commercial, multi‑family, and single‑family customers. No final decision was taken; the hearing will continue on June 9.
What's happening
Why it matters
Rate changes affect how much households and businesses pay for waste services.
Who is affected
How to act
Attend: Attend the public hearing in person or via Zoom to speak or listen.
Email: Submit written comments to city.council@menlopark.gov up to one hour before the meeting start time.
Submit comment: Submit written comments online up to one hour before the meeting start time.
Decision update
The City Council did not act on the solid waste rate increase proposal and, by acclamation, continued the item to be reconsidered on June 9, 2026 at 6 p.m.
Decided May 12, 2026.
Residents can submit written comments up to one hour before the meeting start time and may also speak in person or via Zoom during the public comment period. Comments are sent to city.council@menlopark.gov.
Council will receive a presentation outlining the city’s five-year capital improvement plan.
What's happening
Why it matters
Helps residents understand upcoming major projects and infrastructure investments.
Who is affected
How to act
Attend: Attend the meeting in person or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The City Council gave direction on the five‑year capital improvement plan, directing staff to pursue additional funding sources, allocate specified amounts to various projects, and cancel the Sand Hill Tunnel Rehabilitation Project.
Decided May 12, 2026.
Council will review and adopt the minutes from the April 14, 2026 meeting.
What's happening
Why it matters
Officially records decisions and actions taken in that meeting.
Who is affected
How to act
Attend: Attend the meeting in person or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The City Council approved the April 14, 2026 meeting minutes unanimously.
Decided May 12, 2026.
Residents can submit written comments online up to one hour before the meeting start time by emailing city.council@menlopark.gov. They may also attend in person or join via Zoom or telephone.
City manager will be authorized to execute a three-year amendment to the Animal Control agreement beginning July 1, 2026.
What's happening
Why it matters
Ensures continued animal control services for the city.
Who is affected
How to act
Attend: Attend the meeting in person or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The City Council unanimously approved authorizing the city manager to execute a three‑year amendment to the Animal Control agreement with San Mateo County beginning July 1 2026.
Decided May 12, 2026.
Residents can join the meeting live in person, via Zoom, or by phone. Written comments can be emailed to the Planning Commission up to one hour before the meeting start time.
Residents may submit written comments online up to one hour before the meeting start time. They can also address the Commission during the live public comment segment.
The council will consider applicants and make appointments to fill vacancies on various advisory bodies.
The city manager will be authorized to purchase data processing supplies from SHI International Corp. up to $130,000 for FY 2025-26.
What's happening
Why it matters
These supplies support city IT operations, ensuring services run smoothly for residents.
Who is affected
How to act
Attend: Attend in person at City Council Chambers or join via Zoom ID 832 1285 7140.
Email: city.council@menlopark.gov
Submit comment: Submit written comment online up to one hour before meeting start time.
Decision update
The item “Approve purchase of data processing supplies from SHI International” passed (4–0–1).
Decided Apr 28, 2026.
The city manager is authorized to buy books and media from Ingram Content Group, up to $141,785 for fiscal year 2025-26.
The council will approve a contract with Cratus, Inc. to replace the Sand Hill water main. The contract is limited to $6,157,530 and will draw funds from the water capital fund.
Residents may submit written comments to the council online up to one hour before the meeting start time. Comments are sent to city.council@menlopark.gov.
The commission allows residents to send written comments online up to one hour before the meeting starts. Comments must include the agenda item number and are emailed to planning.commission@menlopark.gov.
Staff prepared a report recommending that the commission draft a summary of its 2025‑26 work plan to present to City Council between August and September.
Staff recommended that the City Council receive and file the annual attendance report for the Parks and Recreation Commission covering March 2025 – February 2026.
The commission voted to accept the written record of its March 25 meeting as accurate.
What's happening
Why it matters
Approved minutes become the official record and are used for transparency and future reference.
Who is affected
How to act
Attend: Not applicable – vote already taken.
Email: Not listed in the source document.
Submit comment: Not applicable – item already decided.
Decision update
The item “Approve minutes from the March 25, 2026 meeting” passed (6–0–1).
Decided Apr 22, 2026.
The commission received a staff report summarizing attendance of advisory bodies, including the Library Commission, for the period March 2025 – February 2026.
What's happening
Why it matters
Attendance data helps the City Council monitor compliance with policies that require members to attend at least two‑thirds of meetings.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Advisory body attendance report” passed unanimously (Unanimous).
Decided Apr 20, 2026.
The commission received a presentation about the One Book One Coast reading program, which runs April 1‑June 6, 2026 and includes author talks and community events.
Commission members reviewed and voted to approve the minutes from the March 16, 2026 meeting.
What's happening
Why it matters
Approved minutes become the official record of past decisions, ensuring transparency and accountability.
Who is affected
How to act
Attend: Not listed in the source document.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Approve March 16, 2026 Library Commission minutes” passed unanimously (Unanimous).
Decided Apr 20, 2026.
Staff reported on activities of the ad‑hoc subcommittee that advises the commission on outreach to District 1.
Members of the public may address the Commission on any topic not listed on the agenda. Each speaker can speak once for up to three minutes. Participation is possible in‑person, via Zoom, or by telephone.
Commission heard a presentation from the Community Climate Ambassador Team (CCAT) outlining objectives, stakeholder outreach plans, and potential subcommittee recommendations.
Residents can address the commission on any topic not on the agenda. Each speaker may speak once for up to three minutes during the public comment period.
City Council will receive an update on the city's FY 2025-26 Capital Improvement Plan.
City Council will meet in closed session to discuss labor negotiations with SEIU Local 829, SEIU Local 521, and Service Employees International Union Local 521 – Temporary Employees Unit.
The Council will accept the official record of the March 10, 2026 meeting minutes.
The Council will vote to approve a construction contract with Radius Earthwork, Inc. for the Bay and Pierce Road Improvement project. This is a consent calendar item.
What's happening
Why it matters
The project will repair and upgrade a key local road, improving traffic flow and safety for drivers and nearby residents.
Who is affected
How to act
Attend: Attend the City Council meeting in person or via Zoom.
Email: city.council@menlopark.gov
Submit comment: Submit a written comment online up to one hour before the meeting start time.
Decision update
The item “Award Radius Earthwork contract for Bay and Pierce Road Improvement” passed unanimously (Unanimous).
Decided Apr 14, 2026.
The Council will receive a staff report and public comments about upcoming collective bargaining with SEIU Local 521 and AFSCME Local 829.
What's happening
Why it matters
Public feedback can shape the city’s negotiating position, affecting employee wages, benefits, and ultimately city services.
Who is affected
How to act
Attend: Attend the public comment portion of the meeting in person or via Zoom.
Email: city.council@menlopark.gov
Submit comment: Submit a written comment online up to one hour before the meeting start time.
Decision update
The item “Public input on upcoming labor negotiations” passed unanimously (Unanimous).
Decided Apr 14, 2026.
Commission adopted a resolution recommending the City Council accept the 2025 General Plan Annual Progress Report, which reviews housing and environmental justice progress.
Commission reviewed a request to replace exterior materials, remove a roof tower, reconfigure storefronts, and add illuminated signs at 1215 El Camino Real.
Commission will consider recommending to the City Council to repeal old ADU regulations and adopt updated rules that align with state law.
The Commission voted to adopt the minutes from the March 9, 2026 meeting.
Commission considered and adopted a resolution to allow demolition of an existing single‑family home and construction of a new two‑story home with an accessory dwelling unit on a substandard lot in the R‑1‑U zone.
The Commission considered and adopted a resolution to allow demolition of an existing single‑family house and construction of a new two‑story residence with an attached ADU on a substandard lot in the R‑1‑U zone. The project is CEQA Class 3 exempt.
The Commission voted to adopt the March 23, 2026 meeting minutes with minor language changes. The item was part of the consent calendar.
The Commission considered a recommendation to the City Council to repeal existing ADU regulations and adopt updated rules that align with state law and local objectives.
What's happening
Why it matters
Changing ADU rules could make it easier for homeowners to add secondary units, increasing affordable housing options.
Who is affected
How to act
Attend: Zoom (ID# 846 9472 6242) or in‑person at City Council Chambers, 751 Laurel St.
Email: planning.commission@menlopark.gov
Submit comment: Send written comments to planning.commission@menlopark.gov up to 1 hour before the meeting, referencing the agenda item number.
Decision update
The Planning Commission approved a recommendation to the City Council to amend Chapter 16.79 of the Menlo Park Municipal Code, repealing the existing accessory dwelling unit regulations and adopting updated regulations that align with state law and incorporate local standards.
Decided Apr 13, 2026.
The Commission reviewed a request to change exterior materials, remove a roof tower, reconfigure storefronts, and add two illuminated signs at 1215 El Camino Real. Staff found no updates; the Commission chose to continue the item for a revised proposal.
The City Council will adopt a proclamation recognizing April 2026 as Autism Acceptance Month. The proclamation highlights the need for inclusion and support for autistic individuals.
The council will authorize the city manager to sign a five‑year agreement with Nile Networks for Zero Trust Network Access equipment and services, not exceeding $494,316.84. The agreement aims to modernize the city’s network security.
The council will approve a contract with Packet Fusion for implementation and support services, amounting to $28,250.
The council will proclaim 2026 National Library Week, emphasizing the theme “Find Your Joy.”
The council will approve a three‑year agreement with Ring Central for Unified Communications as a Service, totaling $225,035.92, with an option to extend for another three years.
The council will authorize a contract with Armature Systems for project implementation and professional support services, up to $81,000.
Residents may address the City Council during the public comment period, speaking up to three minutes per person. Written comments can be submitted online up to one hour before the meeting start time.
The council will authorize the city manager to sign agreements with Nile Networks for Zero Trust Network Access equipment and services, and with Armature Systems for project implementation and professional support. These contracts are included in the consent calendar.
The council will authorize the city manager to execute agreements with Ring Central, Inc. for Unified Communications as a Service phone services and with Packet Fusion, Inc. for professional services. This item is part of the consent calendar.
The commission allows members of the public to address any subject not on the agenda for up to three minutes per speaker. No name or residence is required, though it is helpful. The commission cannot act on non‑agenda items.
A staff report will present the Library and Community Services Department’s financial overview for the library.
The public may address the Commission on any subject not listed on the agenda. Each speaker can speak for up to three minutes.
What's happening
Why it matters
Residents can share concerns, ideas, or information directly with commissioners, influencing library decisions and community priorities.
Who is affected
How to act
Attend: In‑person at Arrillaga Family Recreation Center or via Zoom (Meeting ID 882 0971 1131).
Email: Not listed in the source document.
Submit comment: Speak during the public comment period (max 3 minutes).
Decision update
The Library Commission voted unanimously to approve the minutes from the February 23, 2026 meeting.
Decided Mar 16, 2026.
A staff report will provide statistics and updates on library usage, programs, and services.
The council will issue a proclamation honoring Women’s History Month with the theme “Leading the Change: Women Shaping a Sustainable Future.” The proclamation highlights women’s contributions to environmental, economic, educational, and societal progress.
Staff provided a list of anticipated agenda items for the March 24 and April 14 council meetings, along with information about the annual priority‑setting workshop.
Residents may submit written comments up to one hour before the meeting start time by emailing city.council@menlopark.gov. They may also speak in person during the public comment segment.
What's happening
Why it matters
The comment period gives community members a chance to voice concerns or ideas on any topic not on the agenda.
Who is affected
How to act
Attend: Attend the council meeting in person or via Zoom.
Email: city.council@menlopark.gov
Submit comment: Submit written comment online up to one hour before meeting start time.
Decision update
The City Council approved the consent calendar, thereby adopting the items on it, including the public‑comment period for the meeting.
Decided Mar 10, 2026.
Staff reported on the work‑plan update that aligns with council priorities such as climate action, downtown vibrancy, emergency preparedness, housing, and safe routes.
Council members voted to accept the draft minutes from the February 10, 2026 meeting.
What's happening
Why it matters
Adopting the minutes creates an official record of past decisions and ensures transparency.
Who is affected
How to act
Attend: Attend the council meeting in person or via Zoom.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Approve February 10, 2026 council minutes” passed (4–0–1).
Decided Mar 10, 2026.
Spanish‑language interpretation can be requested by submitting a form at least 72 hours before the meeting or by calling the city clerk’s office at 650‑330‑6620.
The council provides multiple ways to attend: in person at City Council Chambers, via Zoom (ID 832 1285 7140), or by telephone (669‑900‑6833).
The city manager will be authorized to amend the agreement with Knorr Systems Inc. for aquatics systems maintenance, with a maximum cost of $130,114.38 for FY 2025-26.
What's happening
Why it matters
Ensures continued maintenance of pool facilities while controlling costs for residents.
Who is affected
How to act
Attend: Attend the meeting to hear the contract discussion.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The City Council approved the consent calendar, which authorizes the city manager to execute an amendment to the Knorr Systems aquatics‑maintenance contract for up to $130,114.38 in FY 2025‑26.
Decided Mar 10, 2026.
Residents can send written comments to the Planning Commission via email up to one hour before the meeting starts. Comments must include the agenda item number they refer to.
Staff gave updates and statistics from the Library and Community Department.
Council will provide direction on a lease for the historic Gatehouse at 555 Ravenswood Ave and consider a framework for a longer‑term lease. Staff is weighing whether to negotiate exclusively with the current lessee or issue an RFP.
Staff provides a list of anticipated agenda items for the March 10 and 24 City Council meetings. No action is required by the Council.
Residents can send written comments to city.council@menlopark.gov up to one hour before the meeting start time. They may also speak for up to three minutes during the public comment period.
Council will consider applicants and appoint a resident to fill the vacant seat on the East Palo Alto Sanitary District Advisory Committee. The seat must be filled by a Menlo Park resident within the EPASD service area.
City staff will meet with representatives from AFSCME Local 829, Menlo Park Officers’ Association, Police Sergeants’ Association, and SEIU Local 521 to discuss labor agreements. The discussion will be held in a closed session.
Council will review applicants and select a member to fill an unexpired vacancy on the East Palo Alto Sanitary District Advisory Committee. The decision will be made during the meeting.
The agenda lists the dates for the next two Planning Commission meetings (March 9, 2026 and March 23, 2026). No action will be taken.
What's happening
Why it matters
Knowing the schedule helps residents plan to attend or comment on future agenda items.
Who is affected
How to act
Attend: No indicado en el documento fuente.
Email: No indicado en el documento fuente.
Submit comment: No indicado en el documento fuente.
Decision update
The item “Future Planning Commission meeting schedule” was outcome recorded (6–0).
Decided Feb 23, 2026.
The ad‑hoc subcommittee reported on its District 1 library outreach activities. No action is required by the Commission.
What's happening
Why it matters
The outreach report shows how the library is engaging with the District 1 community and highlights any service gaps.
Who is affected
How to act
Attend: Join the meeting in person at Arrillaga Family Recreation Center or online via Zoom.
Email: Contact the City Clerk at jaherren@menlopark.gov for comments.
Submit comment: Public comment is allowed during the meeting; no written deadline listed.
Decision update
No action was taken on “Report from District 1 library outreach subcommittee”.
Decided Feb 23, 2026.
Staff presented recent statistics and updates for the Library department. No action is required by the Commission.
The ad‑hoc subcommittee presented its findings and recommendations about the Library of the Future. No action is required by the Commission.
What's happening
Why it matters
The report informs residents about plans for library services and potential future improvements.
Who is affected
How to act
Attend: Join the meeting in person at Arrillaga Family Recreation Center or online via Zoom.
Email: Contact the City Clerk at jaherren@menlopark.gov for comments.
Submit comment: Public comment is allowed during the meeting; no written deadline listed.
Decision update
No action was taken on “Report from Library of the Future subcommittee”.
Decided Feb 23, 2026.
Staff provided an overview of the fiscal year 2026‑27 budget process and key dates. No action is required by the Commission.
The regular Library Commission meeting set for Monday, February 16, 2026 at 6:30 p.m. has been cancelled. The next special‑schedule meeting is now planned for Monday, February 23, 2026.
The commission allows members of the public to address the board for up to three minutes each. Comments can be made in‑person, via Zoom, or by telephone.
Staff will share a list of anticipated agenda items for the February 24 and March 10 City Council meetings.
The city allows written comments to be submitted online up to one hour before the meeting start time.
The agenda allows members of the public to speak for up to three minutes on any topic not on the agenda; no name is required, though it is helpful.
The City Council invites residents to submit written comments online up to one hour before the meeting start time. Comments can also be spoken during the public comment period at the meeting.
Council members will consider and adopt a resolution establishing a policy to improve accessibility at public meetings.
What's happening
Why it matters
The policy ensures that people with disabilities can fully participate in city government processes.
Who is affected
How to act
Attend: Attend the council meeting in person or via Zoom (ID# 832 1285 7140).
Email: city.council@menlopark.gov
Submit comment: Not listed in the source document.
Decision update
The item “Adopt policy for public meeting accessibility” passed unanimously (Unanimous).
Decided Jan 27, 2026.
The ad‑hoc subcommittee presented its findings and recommendations on near‑term improvements and the vision for the ‘Library of the Future.’
What's happening
Why it matters
The report guides future library projects, program changes, and possible capital improvements that affect community access to resources.
Who is affected
How to act
Attend: Not applicable (report presented at meeting).
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
No action was taken on “Report from Library of the Future subcommittee”.
Decided Jan 26, 2026.
The ad‑hoc subcommittee gave an update on outreach activities aimed at engaging residents of District 1 with library services.
What's happening
Why it matters
Improved outreach can increase library usage and ensure programs meet the specific needs of District 1 residents.
Who is affected
How to act
Attend: Not applicable (report presented at meeting).
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
No action was taken on “Report from District 1 library outreach subcommittee”.
Decided Jan 26, 2026.
Staff provided a status update on work‑plan item 5, which involves creating a timeline for action items.
What's happening
Why it matters
The timeline will shape upcoming library initiatives and resource allocation.
Who is affected
How to act
Attend: Not applicable (update presented at meeting).
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
No action was taken on “Update on Library Commission work plan item #5”.
Decided Jan 26, 2026.
The commission invited members of the public to address any matters of public interest not listed on the agenda. Comments could be made in‑person, via Zoom, or by telephone during the meeting.
What's happening
Why it matters
Residents can share concerns or ideas directly with commissioners, influencing library policies and services.
Who is affected
How to act
Attend: In‑person at Arrillaga Family Recreation Center, Zoom (ID 882 0971 1131), or phone (669) 900‑6833, press *9 to speak.
Email: Not listed in the source document.
Submit comment: Speak during the public comment portion of the meeting.
Decision update
The item “Public comment at Library Commission meeting” passed unanimously (Unanimous).
Decided Jan 26, 2026.
Commission will discuss the approved 2025‑26 work plan and vote to appoint members to the OpenGov Transparency Portal and Community Engagement subcommittee.
The public may address the Commission on any subject not listed on the agenda. Each speaker is limited to three minutes.
Members of the public may submit written comments up to one hour before the meeting start time and can also speak in person or via Zoom.
The Council will appoint liaisons to represent the city on the San Mateo County Transit District and the San Mateo County Transportation Authority boards.
What's happening
Why it matters
These positions help ensure the city’s transportation needs are considered in regional planning.
Who is affected
How to act
Attend: Attend the City Council meeting in person or via Zoom.
Email: city.council@menlopark.gov
Submit comment: Submit a written comment online up to one hour before the meeting start time.
Decision update
The item “Appointment of City Council liaisons to transit agencies” passed (4–0–1).
Decided Jan 13, 2026.
Residents can submit written comments online up to one hour before the meeting start time. Comments are emailed to city.council@menlopark.gov.
Staff will give an update on the city’s shuttle service, including any changes or performance information.
What's happening
Why it matters
Shuttle service affects daily commuters and residents who rely on public transit.
Who is affected
How to act
Attend: Attend the meeting to hear the update.
Email: Not listed in the source document.
Submit comment: Not listed in the source document.
Decision update
The item “Update on city shuttle operations” passed (3–1–1).
Decided Jan 13, 2026.
Residents can send written comments to the Planning Commission via email before the meeting. Comments must include the agenda item number and are accepted up to one hour before the meeting starts.
The Commission will consider a permit to modify the exterior of an existing multi‑family building, including new siding, trims, and repainting.